Balance sheet is one of the important financial statements which a joint stock company has to prepare at the end of every financial year. It is a summarized report of assets, liabilities and shareholders’s funds of a company. The balance sheet is used to access the current position of a company.
It is mandatory for every public (limited) company in India to disclose its balance sheet to general public but not for private companies to do so.
A balance sheet has two sides – Liability and asset.
On the left hand side i.e. liability side, a company lists all of its liabilities including share capital, reserve and surplus, secured & unsecured loans and current liabilities & provisions.
On the right hand side i.e. asset side, a company lists all of its assets including fixed assets, investments, current assets, loan & advances and miscellaneous expenditures.
Format of a horizontal balance sheet:
Balance sheet of XYZ Ltd.
As on 31/03/20..
Liabilities
|
Figure for the current year (Rs.)
|
Assets
|
Figure for the current year (Rs.)
|
Share Capital:
Authorized … shares of Rs … each
Preference
Equity
Less: Calls unpaid
Add: Forfeited shares |
|
Fixed Assets:
Goodwill
Land & Building
Leasehold premises
Railway sidings
Plant and machinery
Furniture
Patents and trademark
Live stock
Vehicles |
|
Reserve and Surplus:
Capital reserve
Capital redemption reserve
Securities premium
Other reserves
P&L A/c |
|
Investments:
Government or trust securities, shares, debentures, bonds etc. |
|
Secured Loans:
Debentures
Loans and advances from banks
Loan and advances from subsidiaries
Other loan and advances |
|
Current Assets, Loans and Advances:
Current Assets:
Cash and bank balance
Accrued interest
Stores and spare parts
Loose tools
Stock in trade
WIP
Accounts receivable
Loans and Advances:
Advances and loans to subsidiaries
Bills receivables
Advance payments and unexpired discounts |
|
Unsecured Loans:
Fixed deposits
Loan and advances from subsidiaries
Short term loans and advances
Other loans and advances |
|
Miscellaneous – Expenditure:
Preliminary expenses
Discount on issue of shares
Other deferred expenses |
|
Current Liabilities and Provisions:
Current Liabilities:
Accounts payable
Accrued expenses
Short term notes
Current portion of long term notes
Provisions:
For taxation
For dividends
For contingencies
For PF Schemes
For insurance, pension and other such benefits |
|
P & L A/c (debit balance: If any) |
|
Total |
|
Total |
|
It should be noted that the “total” of both the sides always remains equal.
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